01
Estimating & tendering
- Quantity take-offs from drawings
- Project cost estimates
- Labour and material pricing
- Subcontractor package pricing
- Supplier and subcontractor enquiries
- Quote comparisons
- Tender preparation and re-pricing
Your outsourced construction office
More building.
Less paperwork.
Estimating, procurement, admin and project support for small and medium-sized building companies. From a 30-minute task to full project support on a major development, we fit around the job, not the other way round.
Your first hour is on us. No obligation to continue.
From a new porch to a block of apartments, we understand the drawings, quotes, suppliers, materials, programmes, costs and paperwork involved. So when you hand us a job, we know exactly what we’re dealing with.
We understand the work behind the work.
01Off your plate
The jobs that need doing, but don’t need you doing them.
Running a building business means a steady stream of office work. Here’s the kind of thing builders hand straight to us.
You needWe handle it
Need a utility connection?
We’ll complete the application and handle the information requests.
Need windows delivered in 14 days?
We’ll find suitable suppliers, check availability and get prices.
No time to get more than one subcontractor quote?
We’ll get three like-for-like quotes and lay them out side by side.
Got a tender sitting on your desk?
We’ll review the drawings, do the take-off and prepare the pricing.
Need a material that’s hard to source?
We’ll research suppliers and find an option that works.
Not sure your merchant’s prices are the best?
Send us the list. We’ll shop around for you.
Main contractor asking for RAMS?
We’ll have them ready before any time on site is lost.
If it’s construction office work that’s eating your time, ask us.
Ask us about a jobA simple way to start
Got a job you’ve been putting off?
“What’s the one thing on your list you haven’t had time to deal with?”
Tell us about it. If it’s something we can handle, we’ll spend the first hour on it free of charge. No obligation to continue, just a clear view of what we can take off your plate.
Claim your free hourFree 1-hour task subject to scope and suitability.
02What we do
A full construction back office, without the overhead.
Experienced support across the commercial and admin side of building, from the first take-off to the final account.
02
Procurement
- Supplier and subcontractor research
- Quotations obtained and compared
- Availability and lead times checked
- Procurement schedules
- Material ordering
- Delivery coordination
- Chasing outstanding quotes and orders
03
Project administration
- Project set-up and file management
- Client and subcontractor documents
- Applications and paperwork
- RAMS preparation
- Project records
- Handover documentation
04
Project coordination
- Programme and schedule management
- Tracking progress and deadlines
- Planning upcoming works
- Coordinating trades and suppliers
- Monitoring outstanding actions
- Chasing information to keep things moving
05
Commercial support
- Valuations and stage payment invoices
- Variations raised and tracked
- Cost and expenditure tracking
- Payment tracking
- Purchase orders and supplier admin
- Final accounts
06
And the jobs that don’t fit a category
Need something researched, organised, chased, prepared or sorted? If it’s construction-related office work, ask us.
In-house architectural technician
Need a detail drawn or a drawing changed?
Our in-house architectural technician can produce construction details, amend drawings and build 3D models as the job requires, so questions get answered without waiting on a third party.
- Construction details
- Drawing amendments and revisions
- 3D modelling
03Flexible by design
Use us how you need us.
You don’t need enough work for another full-time hire. You might need someone for one job, one project or a few hours every week.
Option 1
One task
“Can you sort this out?” Send us the details and we’ll get it done.
Option 2
One project
Help pricing, procuring or running the admin on a particular job. We support the parts you need.
Option 3
Regular support
An extra pair of hands each week. Agree a set number of hours and use them across estimating, procurement, admin and project support.
Option 4
Ongoing
A construction office without building one in-house. We become an extension of your business.
04Project support
From tender to completion.
One stage or every stage. From pricing the tender to closing out the final account, we slot in wherever you need extra capacity.
Stage 01
Tender
Take-offs, estimates, tender preparation, subcontractor pricing
Stage 02
Pre-construction
Budgets, programmes, procurement planning, trade packages
Stage 03
Procurement
Supplier enquiries, quote comparisons, ordering, lead times
Stage 04
Construction
Cost tracking, variations, valuations, subcontractor coordination, admin
Stage 05
Completion
Snagging, final accounts, documentation, project close-out
05Why The Builder’s Office
Built by someone who’s run both the site and the office.
The Builder’s Office was founded on 15 years of experience across construction, contracting and property development, including running a building company and delivering major developments.
- 15
years of construction experience
Hands-on across residential, extensions, refurbishment, new-build and major developments.
- 7
years running a construction company
Renovations, loft conversions and extensions, with annual turnover above £1.5m. Projects, subcontractors, suppliers, staff and costs, managed first-hand.
- 5
years in property development
As Construction Director and equity partner, responsible for delivery from planning and procurement through to completion.
Developments delivered
Luxor
£2.7m GDVFormer cinema converted into 12 apartments and 3 commercial units.
Cranleigh
£2.1m GDVDevelopment of four luxury new-build houses.
06Case study
From small works to a first developer contract.
- Client
- KST Groundwork & Construction Ltd
- Project
- Applebrook Barn Mews
- Package
- £175,000 groundwork and brickwork
The challenge
KST had a strong track record delivering groundwork and brickwork for smaller builders. The next step was tendering directly to house builders and developers, which needed commercial and admin support it didn’t have in-house.
What we did
- Produced the Bill of Quantities and tender pricing
- Advised on pricing and margin so the bid was competitive and commercially viable
- Prepared company information and pre-qualification documents
- Compiled RAMS, insurance information and the project programme
- Supported the tender submission to the developer
- Prepared periodic valuations and invoices for stage payments
- Identified and issued variations arising from changes and scope creep
The result
KST secured its first major subcontract package with a house builder, a platform for more developer work alongside its growing private client business, without adding permanent overhead.
The speed and quality of support provided was instrumental in helping us win our first major subcontract from a house builder/developer and ensuring that we were competitive yet profitable in our bid.
We will continue to use The Builder’s Office both for subcontract tenders and to support our growing extension and landscaping works for private clients.
07Get in touch
Give it to us.
If there’s something on your list you haven’t got time to deal with, tell us about it. One task, one project or ongoing support.
- Phone
- +44 7588 149580
Thanks, we’ve got it.
We’ll be in touch to arrange a quick call about what you need.